Enrolment Information

Prospective coursework students apply directly to the College for admission. Every applicant is considered on an individual basis.
Contact the Academic Records Office to arrange an appointment:

• Undergraduate and Audit: phone (03) 9412 3307 or via email
• Postgraduate and Audit: phone (03) 9412 3314 or via email
• Research: phone (03) 9412 3314 or via email

• Students may audit a unit with prior approval of either the Academic Dean or the Postgraduate Coordinator as appropriate.
• Students who enrol to audit a unit, attend classes and prepare set readings but undertake the unit without assessment or academic credit.
• By their nature language units are not amenable to auditing.
• With the recommendation of their supervisor Higher Degrees by Research students may apply to audit units relevant to their research. For HDR students from other University of Divinity Colleges a small participation charge will apply.

Students may enrol for single units – with assessment – without enrolling in a degree. Contact the Assistant Dean for more information.

• CTC students may arrange to undertake studies at other Colleges of University of Divinity.
• Similarly, students who are enrolled at another College of University of Divinity may arrange to undertake exchange studies at CTC.
• Online units are also available through the University of Divinity.

• Students of universities outside University of Divinity can undertake units at CTC and have them credited to the award in their home university.
• Cross-institutional students are required to enrol directly with CTC after obtaining permission from their home university to complete their cross-institutional enrolment.
• For more information contact your Course Advisor.

Students may elect to undertake a unit of study at other institutions recognised by University of Divinity, under certain conditions, including:

• The area of study is not offered at University of Divinity;
• The external institution is recognised by University of Divinity;
• The unit is approved by a Course Advisor at least four weeks prior to the start date of the unit.

• Students may change their enrolment by either sending an email (with the changes required) or making an appointment with their Course Advisor.
• Enrolment in a coursework unit after the first week of lectures is at the discretion of their Course Advisor, and in consultation with the lecturer.
• If their Course Advisor is unavailable contact the Assistant Dean for more information.
• Census Dates may impact your change to enrolment.

• There are times when students will require a leave of absence from study for a number of reasons.
• A student is allowed a maximum of one year (two semesters) of leave of absence from the course of study for each award.
• All students wishing to apply for a leave of absence should contact their Course Advisor.
• Leave of Absence is also available to students on a student visa and these students MUST discuss with their Course Advisor as soon as possible, as leave will have impact on their visa.
• When HDR Students in receipt of a Research Fee Scholarship or Research Stipend Scholarship are granted Leave of Absence, all scholarship payments are suspended for the duration of the period of leave granted/taken.
• Special Circumstances:
  • In addition to a general leave of absence there are three specific occasions when students (excluding students on a Student Visa) can apply for leave (conditions apply):
  • Parental Leave (maximum of twelve months)
  • Jury Leave (maximum of twelve weeks)
  • Emergency Services Leave (maximum of four weeks)

• Students may withdraw from units by either sending an email (with the changes required) or making an appointment with their Course Advisor.
• Those who do not formally withdraw may incur a fail on their record.
• Withdrawal from a unit before the applicable census date will not be recorded on a transcript. The unit fee will be refunded.
• Withdrawal after the applicable census date will be recorded as such, provided the formal process of withdrawal has been completed.

• Credit may be granted for successful completion of equivalent units at another tertiary institution.
• Original transcripts of previous tertiary studies need to be presented at enrolment.
• Contact the Assistant Dean for more information.

• Students may transfer from one course to another if:
• They meet the requirements for admission into the new course; and
• They have not graduated from the old course; and
• The Academic Dean or Postgraduate Coordinator approves the course transfer.
• A student may apply for a course transfer at any time, but the course transfer can only be completed when results for all units of study in the current course have been finalised.

• In exceptional circumstances students may apply for a course variation or extension to the duration of their award.
• This application must be made in advance of the end of time allowed for the award and requires a submission to the University Academic Board.
• Students requiring such a change to their course should consult their Course Advisor.

• Undergraduate and Audit: Dr Rosemary Canavan, Academic Dean
• Postgraduate and Audit: Rev. Dr Phillip Gleeson SDB, Acting Postgraduate Coordinator
• GCTRE: Dr Frances Baker RSM, GCTRE Coordinator
• Higher Degrees by Research: Rev. Dr Max Vodola, Acting Research Coordinator
• Assistant Dean: Mr John Bartholomeusz