Types of Enrolment
Prospective coursework students apply directly to the College for admission. Every applicant is considered on an individual basis.
Contact the Academic Records Office to arrange an appointment:
- Students may audit a unit with prior approval of either the Academic Dean or the Postgraduate Coordinator as appropriate.
- Students who enrol to audit a unit, attend classes and prepare set readings but undertake the unit without assessment or academic credit.
- By their nature language units are not amenable to auditing.
- With the recommendation of their supervisor Higher Degrees by Research students may apply to audit units relevant to their research. For HDR students from other University of Divinity Colleges a small participation charge will apply.
Single Unit Enrolment
Students may enrol for single units – with assessment – without enrolling in a degree. Contact the Assistant Dean for more information.
Exchange Studies (within University of Divinity)
- CTC students may arrange to undertake studies at other Colleges of University of Divinity.
- Similarly, students who are enrolled at another College of University of Divinity may arrange to undertake exchange studies at CTC.
- Online units are also available through the University of Divinity.
- Students of universities outside University of Divinity can undertake units at CTC and have them credited to the award in their home university.
- Cross-institutional students are required to enrol directly with CTC after obtaining permission from their home university to complete their cross-institutional enrolment.
- For more information contact your Course Advisor.
External Studies (outside University of Divinity)
Students may elect to undertake a unit of study at other institutions recognised by University of Divinity, under certain conditions, including:
- The area of study is not offered at University of Divinity;
- The external institution is recognised by University of Divinity;
- The unit is approved by a Course Advisor at least four weeks prior to the start date of the unit.
Change to Enrolment
- Students may change their enrolment by either sending an email (with the changes required) or making an appointment with their Course Advisor.
- Enrolment in a coursework unit after the first week of lectures is at the discretion of their Course Advisor, and in consultation with the lecturer.
- If their Course Advisor is unavailable contact the Assistant Dean for more information.
- Census Dates may impact your change to enrolment.
Leave of Absence
- There are times when students will require a leave of absence from study for a number of reasons.
- A student is allowed a maximum of one year (two semesters) of leave of absence from the course of study for each award.
- All students wishing to apply for a leave of absence should contact their Course Advisor.
- Leave of Absence is also available to students on a student visa and these students MUST discuss with their Course Advisor as soon as possible, as leave will have impact on their visa.
- When HDR Students in receipt of a Research Fee Scholarship or Research Stipend Scholarship are granted Leave of Absence, all scholarship payments are suspended for the duration of the period of leave granted/taken.
- Special Circumstances:
- In addition to a general leave of absence there are three specific occasions when students (excluding students on a Student Visa) can apply for leave (conditions apply):
- Parental Leave (maximum of twelve months)
- Jury Leave (maximum of twelve weeks)
- Emergency Services Leave (maximum of four weeks)
Withdrawal from Units
- Students may withdraw from units by either sending an email (with the changes required) or making an appointment with their Course Advisor.
- Those who do not formally withdraw may incur a fail on their record.
- Withdrawal from a unit before the applicable census date will not be recorded on a transcript. The unit fee will be refunded.
- Withdrawal after the applicable census date will be recorded as such, provided the formal process of withdrawal has been completed.
Credit for Prior Studies
- Credit may be granted for successful completion of equivalent units at another tertiary institution.
- Original transcripts of previous tertiary studies need to be presented at enrolment.
- Contact the Assistant Dean for more information.
- Students may transfer from one course to another if:
- They meet the requirements for admission into the new course; and
- They have not graduated from the old course; and
- The Academic Dean or Postgraduate Coordinator approves the course transfer.
- A student may apply for a course transfer at any time, but the course transfer can only be completed when results for all units of study in the current course have been finalised.
Course Variation and Course Extension
- In exceptional circumstances students may apply for a course variation or extension to the duration of their award.
- This application must be made in advance of the end of time allowed for the award and requires a submission to the University Academic Board.
- Students requiring such a change to their course should consult their Course Advisor.
- Undergraduate and Audit: Dr Rosemary Canavan, Academic Dean
- Postgraduate and Audit: Rev. Dr Phillip Gleeson SDB, Acting Postgraduate Coordinator
- GCTRE: Dr Frances Baker RSM, GCTRE Coordinator
- Higher Degrees by Research: Rev. Dr Max Vodola, Acting Research Coordinator
- Assistant Dean: Mr John Bartholomeusz